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3 Steps to Insure your Vacation Rental

January 28, 2013 By Damian Tysdal

3 Steps to Insure your Vacation RentalThese days, most people agree that the ‘staycation’ lasts only a year at most and then couples and families typically get back to real vacations pretty quickly.

The old days of being limited to staying in a hotel, however, are long over and many travelers – even solo travelers – have turned to vacation rental properties as a good alternative to hotels.

Vacation rental properties come in the form of single rooms, condominiums, apartments, even entire houses, yachts, tree houses, airstreams, and castles and they come in all sizes and are available nearly everywhere.

Some great sites for finding vacation properties include: Vacation Rentals by Owner, HomeAway, Airbnb, and more.

In addition to the ability to live like a local, some of the most important reasons travelers like vacation rentals instead of the hotel are:

  • More room and more privacy – travelers can come and go or stay as they please without disturbing room service and without having to check in and out like with a bed and breakfast
  • Stay comfortably together as a group – an excellent option for extended family or large groups of friends
  • Cost savings – paying for several rooms to house a family with children can be cost-prohibitive whereas a rental condo, apartment, or house allows everyone more room, access to a kitchen to save money on meals, and the ability for families and groups to stay together

If you’re looking at booking a vacation rental for a Spring Break getaway or thinking ahead to your summer vacation, it’s a good idea to consider your travel insurance options at the same time.

What are the concerns/risks with a vacation rental?

As with any insurance plan, you purchase it to protect yourself from the unknown – those things that can happen, but hopefully don’t happen. This is why we buy car insurance, to protect ourselves in the event of an accident, even one with another motorist who doesn’t have insurance.

It’s also why we buy travel insurance, to protect us from losses that we cannot predict:

  • A hurricane is pending and you’d like not to be there when it happens.
  • Your kid becomes very ill and you have to head to the mainland hospital and abandon your vacation.
  • Some projects at work are not gelling and you have to cancel your trip to handle them – and keep your job.
  • Your own home is vandalized and you have to cancel your trip to handle the problem, file insurance papers, assess the damage, etc.
  • A family member dies.
  • You’re the victim of an assault and you need to stay home and recover.
  • The airline suddenly filed for bankruptcy and cancelled all flights.

Life is unpredictable, and life while traveling is just unpredictable in another location, so it stands to reason that smart travelers protect themselves from expensive losses when they spend a lot of money on a vacation rental.

Avoid the Travel Insurance Offered with your Rental

Many experienced vacation rental property managers offer their guests standard travel insurance with their rental agreement and they’ll include language like this in the contract agreement:

Cancellations that are received in writing between 30 and 60 days prior to arrival date qualify for a 50% refund. There are no refunds for reservations cancelled within 30 days of your arrival date. Travel insurance for unexpected cancellations is recommended to all our guests.

This is a great way to protect themselves, but their travel insurance plan may not protect you as well as it protects them.

Let’s look at some examples – what if:

  • Someone gets very sick before the trip and you have to cancel? With the right travel insurance plan, you’ll have coverage for up to 100% of your trip investment if you have to cancel for an illness or injury.
  • You’re in a traffic accident on the way to your vacation? Sounds awful, but it could happen and if you cancel your trip by default (you’re in the hospital), you can bet that standard travel insurance plan isn’t likely to send you a check for your loss.
  • Someone on your trip or back home has a pre-existing medical condition? If you have to abandon your trip to be at your father’s side in the hospital and he’s in there because of a pre-existing medical condition, is that standard travel insurance policy going to refund the remainder of your trip investment? Likely not.

Even more concerning – does their standard travel insurance plan cover:

  • emergency medical care?
  • trip interruptions?
  • medical evacuations?

If your vacation rental requires a ferry ride to get to the front door, you’re going to want to be sure you can reach medical care if you need it. Sometimes an evacuation is the only way to go about that.

You can spend the time studying their policy and comparing it with other travel insurance plans, or you can plug your trip details into our travel insurance comparison tool and select the options you need while price-shopping among many plans from many companies.

3 Steps to Insuring Your Vacation Rental

Use the following steps to prepare to cover your vacation in a vacation rental property:

  1. Gather your planned trip details, including:
    • The number of people and their ages
    • Your vacation dates – starting the day you leave until the day you return
    • The date you made the first trip payment (see why this is important)
  2. Total up your non-refundable trip costs, including:
    • Pre-paid, non-refundable airfare
    • You pre-paid, non-refundable lodging costs (remember, even many hotels now have refund restrictions for rooms booked online)
    • Any pre-paid, non-refundable tours, boat reservations, ferry tickets, and more
    • See What determines my total trip cost? for more details
  3. Think about where you may need special coverage, like for:
    • Hazardous sports – for those in your group who may hang-glide, para-sail, rock-climb, etc.
    • ‘Cancel for any reason’ – for situations where you want the ability to cancel for any reason. If you’re not sure see Is ‘Cancel for any reason’ worth it?
    • Pre-existing medical – for those traveling with you and for those staying behind who may cause you to have to cancel or abandon your trip. See the explanation of pre-existing medical condition coverage for details.

After you’ve chosen your plan, you have a certain number of days (usually 10-15) to review the plan and make changes or cancel it. See Understanding your Free Look Period/Refund Policy for details.

Finally, to be 100% confident you have the right plan, see this topic.

Remember: Even Travel Insurance Doesn’t cover ‘Everything’

It’s important to note that travel insurance, just like every other type of insurance, doesn’t cover ‘everything’. The following are just a few things that will not be covered with your vacation travel insurance:

  1. Losses due to hurricanes and/or mandatory evacuations (unless your plan specifically covers these events).
  2. Loses due to changing your mind or deciding you can’t go (but ‘cancel for any reason’ coverage can help here).
  3. Losses due to lousy weather conditions (although you can purchase ‘cancel for any reason’ coverage and cancel before your trip starts if you decide you’d rather skip it because of the weather).

For more information about what travel insurance does not cover, see this topic too:

8 Things Travel Insurance Will Never Cover – Ever

In addition, and especially with a vacation rental, your travel insurance won’t cover damage to the rental property itself. Unfortunately, the vacation property owner’s insurance may or may not cover the damage either, and you can be sure that their rental agreement spells out the terms for things like carpet burns, broken furniture, etc. If something gets damaged, you’ll likely have to pay for that yourself.

Filed Under: Learning

13 Steps to Baby-Proof a Room in Under 5 Minutes when you Travel

January 21, 2013 By Damian Tysdal

Steps to Baby-Proof a Room in Under 5 Minutes when you TravelThe minute you have a child, you begin the job of protecting them from accidents and things that can harm them. Once they’re mobile, their world of exploration – and the area you have to baby-proof – grows as fast as they can crawl, walk, or run.

You know you can’t watch them every second and most parents don’t like the helicopter action of hovering over their child every minute. It’s also in a child’s nature to explore because that’s how they learn. You’ve done the necessary work to baby-proof at home, but once you leave the safety of your nest and travel, those safeguards are left behind and you need to repeat the effort at each stop along the way.

Let’s assume you’ve called ahead and asked about the hotel’s available baby equipment, including a crib or pack-and-play. If you ask, many hotels have a baby-proofing service, but just in case they don’t (or they don’t do it well), we’ll go over the risks.

What are the risks to your baby in a hotel room?

Depending on the amenities of your room, the most likely culprits are:

  • Trash cans – they’re full of germs and plastic bags
  • Sharp corners on furniture at head level
  • Electrical outlets and cords
  • Curtain or shade pulls that can strangle
  • Extra-hot water from the bathroom tap
  • Heavy objects that can be pulled down
  • Exposed fireplaces and heated radiators
  • Balcony railings (many countries don’t have the safety codes we do in America – balcony railings should be no wider than 4”)
  • All kinds of objects – coffee cups, ice tongs, bath products – within reaching level
  • The remote control – again with the germs

Supplies you need to baby-proof any room on vacation

Many parenting sites have a long list of things you should take along, including baby gates (to corral the kid), safety netting (for balconies), toilet latches, and more. And yet, much of what you need when baby-proofing any room is tape.

Choose your preferred tape – masking, painter’s, or duct – but a roll of tape will go a long way to ensuring you can control many of the risks to your baby’s exploring in a hotel room – many expert travelers prefer duct tape.

See 7 Ways Duct Tape makes a Self-reliant Traveler for details.

13 Steps to Baby-Proof your Room on Vacation

It helps to have a partner when you’re doing this because one of you can keep an eye on the kid while the other runs around and does the work, but if you don’t have someone along, put the kid temporarily in the hotel’s pack-and-play or crib. Remove any loose bedding and/or fluffy pillow material many cribs have and make sure the mattress fits snugly.

Once baby is secure, use these steps to baby-proof your condo, inn, or hotel room:

  1. Put all the trash cans up and out of reach – the shelf in the closet and the far corner of the bathroom vanity are good places to store these.
  2. Lock all the glass doors and windows and move the furniture near them away so acrobatic climbers can’t use the chair to push open the window and fall.
  3. Check the stability of the television – if you can jiggle or tip it, try to put it on the floor instead or at least push it far back out of junior’s reach.
  4. Gather up anything within reach of baby – the coffee maker, telephone, alarm clocks, pens, etc. and move them out of reach (if there’s no room, call housekeeping to come and remove them).
  5. Use your choice of tape to cover electrical sockets and tape wash rags to any sharp corners that are at head level.
  6. Tape down the access to the air conditioner too.
  7. If there are beautiful (read expensive) books on the tables, move those to a safe place to protect them from being chewed or ripped unless you want to pay for them.
  8. Tape the mini-bar and other cabinets and drawers closed, not only to prevent them from being raided but also to prevent them from unexpectedly swinging open when baby uses the handles to power their investigation.
  9. Collect all electrical cords within reach of baby and tape them firmly to the furniture.
  10. If the curtains or shades have pull cords, gather those and tape them high out of reach.
  11. If you’re not keeping the bathroom door firmly closed at all times, follow these steps in there:
    • tape the toilet lid down
    • ensure that baby can’t turn on the tap to the hot water
    • move all bath products out of reach
    • move all cords and other objects out of reach
    • tape over the lock on the door so they can’t lock themselves inside
  12. If your room has stairs and you didn’t bring a baby gate, you can stack suitcases to block their access to the stairs.
  13. Last step – get down on all fours and crawl around to see what they can see – buttons, pennies or other junk on the floor, for example – including under the furniture. If you do this with your baby, you have the perfect guide!

Of course, as a parent you know that these are just the best guidelines we can find and you’ll have to use your well-honed common sense and knowledge about your little person to be sure you’ve covered everything.

You’ll also need to keep an eye on your little one because no matter how good we are at protecting them, they often find ways to put themselves into danger that we never thought of!

Filed Under: Learning

#1 Reason to Travel with Your Passport on Domestic Trips

January 14, 2013 By Damian Tysdal

Why you should travel with your passport on domestic tripsHave you ever lost your wallet or had it stolen from you? At one time or another, most of us have experienced either one or both of these scenarios.

Now, imagine if you were traveling and your wallet is stolen the day before you have to get on the plane for a domestic trip. You remember the question they ask you at the ticket counter and at security, don’t you?

“Your ticket and a valid form of ID, please.”

What if your only valid form of ID was your driver’s license, which was conveniently tucked into your wallet – the same wallet that was stolen? It’s unlikely that you’re going to get on the plane today.

To have a backup source of ID

The #1 reason to travel with your passport – even for domestic trips – is to have a second (backup) form of identification.

This is true no matter whether you are coming or going:

  • On the return leg of your domestic trip, even if your first form of identification is stolen or lost, you can still get home with your passport as a backup form of identification.
  • On the outbound leg of your domestic trip, having your passport on hand as a backup form of identification can mean that you don’t lose all your trip costs.

After all, even travel insurance can’t help you if you are turned away at flight counter because you don’t have valid ID.

Yes, you read that right – travel insurance won’t pay for your delay in getting home or for cancelling your trip when you can’t board because you don’t have a valid form of identification. This is considered an error on the part of the traveler, and not their responsibility.

Worried about traveling with your passport?

Now, traveling with your passport requires a certain level of vigilance – see our 7 Passport Travel Safety Tips for details – but it is considered the ‘top dog’ when it comes to valid forms of identification and it will certainly get you on that flight.

Still worried? Consider the passport card

Don’t like the idea of carting around your very special form of U.S. identification wherever you go? We understand. Apply for the U.S. passport card as your backup and keep it separate from your driver’s license when you travel. The passport card cannot be used for international travel, so it’s only useful inside the U.S., Mexico, and the Caribbean.

Filed Under: Learning

6 Steps to Minimize TSA Sticky Fingers

December 24, 2012 By Damian Tysdal

Steps to Minimize TSA Sticky FingersIt is not surprising that the act of stripping down and spreading out your belongings in multiple bins, then sending them through the scanner while you are distracted with the full-body scanner or the pat-down means no traveler can keep an eye on all their stuff. Some would (and do) say “Of course this scenario leads to thievery – it’s bound to happen!”.

According to the TSA’s own blog, written by Bob Burns, 381 TSA workers were fired for theft between May 1st 2003 and September 2012. Some of the TSA criminals who were caught spent years swiping personal property from the very same public they are supposed to protect and selling it to pad their wallets.

Mr. Burns’ limited attempt to repair the public perception of the TSA as a bunch of criminals well deserving of the title, “thousands standing around’ resulted in even more anger from the public to the tune of 114 sizzling comments.

These days, it’s hard to say which group the American public hates more right now: Congress or the TSA, both of whom were created to protect us. In an effort to be fair, there was also a story this year of a TSA agent reuniting a pile of cash with it’s rightful owner.

The truth is that many travelers have a lot on their minds when they’re going through security – one of the most pressing being ‘Am I going to get through security in time to make my flight?’ The following are 6 steps to minimize the risk of losing your belongings to the TSA agents.

1. Don’t put anything of much value in your checked luggage

We’ve said it before and we’ll say it again – checked luggage is just for the stuff you can afford to lose. If it’s important, carry it with you and don’t lose sight of it (yeah, we know that’s hard while going through security). This means iPads, laptops, cameras, jewelry, etc. go in your carry-on or on your body when you travel.

2. Get organized before you leave the house

The lighter you pack, the easier this is, but when you’re packing for a trip, spread all your stuff out on the bed like it would look on the conveyor belt and weed out anything that’s unnecessary and could trigger the alarm.

Put those items that must be pulled out of your carry-on and dropped in a bin easily accessible – as in the outside pockets of your bag.

3. Make a list and keep it in your pocket

Paper IS still one of those things that can go through the scanners with you, so use an index card or sticky note to make a list of the items you will be dropping into the plastic bins and verify you have all of those before you leave the security area.

You could put this list on one of your electronics, but those have to go in the bins. Of course, if it didn’t show up on the other side, then you’d certainly know you had a problem. It’s your call.

A standard traveler list would look something like this:

  • Wallet
  • Keys
  • Passport
  • Shoes
  • Jacket
  • Cell phone
  • Laptop
  • iPad
  • Jewelry

Once you get through the scanner, you can more easily count off what you dropped into the bins and if something is missing, address the issue right away.

4. Empty your pockets into something else

If you put your belt, heavy jewelry, phone, and whatever else that’s rattling around in your pocket into a separate bag – a zippered plastic bag works great here – while you’re standing in line, then it’s a little safer than rattling around loose in a bin. This is particularly important with smaller electronics and jewelry – you know, those small things that are easy to pocket and re-sell? It’s also easier to grab and start running if you’re short on time.

5. Remember kindergarten and use the buddy system

If you’re traveling with someone – or can make a quick friend in line – you can buddy up and watch each other’s stuff while the other is going through the scanner and vice versa.

Make a point of this in line and it could catch on, which would also work to keep the TSA agents aware that you’re keep an eye on them.

6. Take your time and check your list

It’s almost impossible not to feel rushed at the security checkpoints, but it is OK to slow down a bit, pay attention to where you’re putting what and double-check you have everything before you leave. Is wallet in the bin or in your backpack? for example. Where is your iPod and your cell phone?

Once you get on the other side, whip out your list and give it a quick scan while you’re putting on your shoes again.

Got everything? Good, you’re cleared for go.

Filed Under: Learning

4 Travel Risks We Should All Consider – At Least Once

December 10, 2012 By Damian Tysdal

Travel Risks We Should All Consider - At Least OnceTraveling anywhere has its ups and downs, but if you can set aside your expectations and throw caution to the wind, you just might enjoy an experience you never knew was possible. After all, the more you travel, the better you get at it.

For many travelers, the best travel plan gives them a basic idea of where they’re going and what they want to do and see with the flexibility to adapt to changes that occur on their trip. So, this post is for all those travelers who want to expand how they travel and try traveling a little differently.

The following are 4 travel risks that we should all consider at one point or another in our lives. Sound crazy? Well, it is – a little, but how many of us have become extreme travel planners who don’t allow for the day to take us where it will?

There are two sides to each of these risks: one that can be considered good and other that can be considered not-so-good. It all just depends on your perspective and how you like to travel.

1. Travel without a plan

Sometimes, it’s best to let life take you where it wants you to go. While many travelers rely heavily on their trip plans, others see them as a hindrance to real experiences.

Taking off on a whim and without a plan gives a traveler immense flexibility – since nothing is pre-booked you can change your plans as you like. You may miss out on the deals that you could have gotten if you’d planned ahead, but with a little luck you could snag an unexpected deal you wouldn’t have had a chance at otherwise.

Plus, if you hear about something you just have to see or do, you can do it because you aren’t expected to be anywhere else just now.

2. Trust in the kindness of strangers

Think about this: travelers who stay in the prescribed tourist zones are isolating themselves to the exact areas where the highest proportion of scam artists, pickpockets, and petty thieves operate on a daily basis.

Those dodgy characters are operating at a distinct advantage – they know the area well: the through alleys and side streets, where the security and lighting is less than adequate at night, and more. This is their playground and you’re on the visiting team.

Get out of the tourist zones and trust your instincts about people and you’re far more likely to find some great ‘regular’ people who are happy to tell you their favorite restaurant or special thing to see. They may even become a fabulous friend.

3. Go somewhere ‘dangerous’

Super cautious travelers may let the travel warnings and alerts scare them away from seeing some really great places. Kenya is a natural wonder and the Nairobi National Park in East Africa offers some of the best opportunities to view and photograph big game. The flipside is the fact that the political climate is uneasy and rates of violent crime are high.

Travel is about leaving your normal life behind and embracing something new, and it’s important to remember that danger comes in all types and sizes: street violence is very different from perilous weather conditions after all. And many would argue there is no part of the world that’s not worth visiting for some reason.

Do a little research to know your risks. Buy your travel insurance, use your money belt, backup your travel documents and travel medical portfolio and get going.

4. Eat and drink locally

Regional dishes created by local chefs typically feature fresh ingredients that give a traveler excellent exposure to the local flavors. Even back home, you just can’t beat a local dish prepared by someone who is familiar with the regional flavors and knows how to make them taste really great. Think about it: local people like to eat well too.

If you’re eating in a hurry, choose the food truck with a long line of business-clad folks – this is usually a good sign that the food is delicious, quick, and safe. If you’d prefer a restaurant, start walking around the time that most people are gathering for a meal and follow those that seem to know the area well – if the restaurant they visit is packed, it’s probably a good meal.

Avoid anything obviously raw or not fresh, of course, and make sure your travel medical kit is properly stocked and enjoy a great global flavor.

Bonus! Eating and drinking the local stuff is also a great way to keep trip expenses low.

Filed Under: Learning

6 Tips to Make Travel Less Stressful

December 3, 2012 By Damian Tysdal

Tips to Make Travel Smoother and Less StressfulDuring just the first four days of Hurricane Sandy, over 20,000 flights were cancelled according to the Chicago Tribune, and the super storm continued to disrupt travel around the world for hundreds of thousands of people scheduled to fly to or through the East Coast of the U.S.

Of course, natural disasters aren’t the only thing that can derail your travel plans and cause serious stress.

Many things can make a business or vacation trip far more stressful than it should be:

  • Traffic accidents that tie up highways and turn them into parking lots
  • Sudden illnesses like food poisoning, the flu, strep throat and more
  • Work status changes such as a layoff or a promotion that requires you to work
  • The loss or theft of your passport, credit cards, driver’s license, and more

While there’s no real way to prepare for everything that can go wrong, travelers can implement a number of things to make their travel smoother and less stressful even when things do go wrong.

1. Book your travel early

Setting your travel plans as early as possible – even if they’re loose at first, they’ll solidify later – gives you the best option for finding better deals. Just like booking the first appointment of the day at the doctor’s office – set your alarm and take the first flight out in the morning because those are less likely to be delayed.

Booking your travel early and purchasing your travel insurance soon after gives you access to a few time-sensitive coverages, like pre-existing condition coverage and ‘cancel for any reason’, as well as the longest amount of coverage time for trip cancellations.

2. Give yourself plenty of extra time

As airports expand, more parking spaces are needed and those spaces are farther and farther from the check-in counter. They’re also the cheapest parking, so they often fill up quickly and many have less-than-frequent transport services between the airport and the parking lot.

Yet, just one unpredicted travel problem can cause your trip to be delayed to the point that you miss your flight or miss a connection.

Leaving for the airport early may mean that you spend a little time in the airport – if all goes well – but you’re less likely to be in a bad spot if something unpredictable happens. Remember, the airport personnel like to take time off during the holidays too!

Plus, the side benefit of arriving and getting through security early is that you’ll have time to relax after that friendly security pat-down we’re all so fond of and pick up a snack for the flight since the airlines stopped soothing us with treats.

3. Pack smart and prepare for a worst-case scenario

While the airlines ask for your ID when you surrender your bags, it’s not typical for someone to be on the other side matching bags to the owners. Recent media reports indicate that thefts from baggage carousels, as well as by the TSA and baggage handlers, is far more common than expected. Even worse? Thieves don’t seem to care which luggage they snatch because thefts now range from designer luggage all the way to the proletariat basic black.

See Packing Smart: Best Tips from Travel Experts for more smart-packing methods and learn why most savvy travelers now take a picture of the contents of their luggage.

Some packing tips you may not have thought of are the following:

  1. If you’re traveling with someone, put one complete outfit (underwear too!) in the other person’s bag. If one bag is lost you’ll still have a change of clothes.
  2. Alternatively, if you’re traveling solo, put a complete change of clothes in your carry-on. See the packing cubes at Magellan’s for a way to do this neatly.
  3. Put a complete copy of your travel itinerary in each bag – including contact information for where you’re staying. This helps the airline know where to bring your bag when they find it (if they read it, of course).

4. Get digital – for you and for the kids

Before you leave home, make sure you have securely saved all important travel documents and your itinerary and that you have plenty of digital entertainment for the kids.

If your passport is stolen after you arrive, you’ll have a copy of the pages you need to get it replaced before it’s too late to make your flights home. See the 4 Best Backup Methods for your Travel Documents for more details.

If your travel is delayed for a really long time, the familiarity of a favorite book, or show, or video game can prevent a kids melt-down. While no parent wants to rely regularly on digital parenting, there’s never a better (or more forgivable) time than when you’re traveling to loosen the reins a bit and let the kids zone out.

Just be sure to pack earphones that fit them, backup batteries, chargers and adapters for your chargers if you’re going abroad.

5. Park smart and prepare for a worst-case scenario

In the rush to get parked and catch the transportation to the airport, it’s easy to forget to remember where you parked it. Snap a quick photo of the sign on the row where you parked your car so you’ll remember it when you get back.

One of the worst-case scenarios is returning to find your car won’t start or it’s been damaged or broken into. Park your car nose out so that if you return to find the battery has died or it has to be towed away, it’s easier to access the battery and/or hook it up to a tow truck.

6. Protect your health before and during your trip

Being sick while away from home is one of the most stressful things that can happen to a traveler. These days, planes are so overcrowded that germs are allowed free reign to test even the strongest immune systems.

Plan ahead for travel by:

  1. Getting plenty of sleep before your trip
  2. Making sure your vaccinations are up to date
  3. Preparing a personal medical portfolio
  4. Packing and carrying a travel medical kit
  5. Knowing how to prevent common illnesses like norovirus
  6. Understanding how to travel safely with medications

Filed Under: Learning

3 Risks of Taking Your Child’s Friend on a Trip

November 19, 2012 By Damian Tysdal

Risks of Taking Your Child’s Friend on a TripThere are many reasons families consider taking their child’s friend on a family vacation:

  • The two kids hang out all the time at each other’s houses anyway
  • Either of the children may be the only child in a family
  • The siblings’ ages may be so widely spread as to limit playing together
  • The parents may simply want their child to have the companionship

Of course, there are lots of things to consider when taking another person’s kid on a family trip that may not be apparent when the children are in their own normal routines, such as different eating habits, different rules and lifestyles, and the cost related to paying for another person to come along.

Given that all those issues are ironed out, there are still 3 risks you may not have considered when offering to take another person’s kid on your trip.

1. You may not know their complete medical history

You may have known that child since he or she was born, but you may not know their medical history as well as you think you do. For example, in an emergency, can you easily rattle off the following for your own child and for your child’s friend:

  • Their allergies and any reactions to medications in the past
  • What prescriptions they are taking or have taken
  • Any surgeries or illnesses they’ve had
  • The status of their immunizations

It’s scary enough when your kid – the one you know so well – gets sick while away from home, but what if their friend is the one who gets sick? If you don’t know their complete medical history (and how could you, really?) and they need to visit a medical facility or emergency room, how are you to handle it in the safest manner possible?

Family experts recommend that you should have the following items for any friends that are coming along in case of an emergency while on a trip:

  1. Medical insurance card (although this may not be helpful if you’re headed overseas)
  2. Name, address, and phone number of the child’s regular doctor back home
  3. Complete list of allergies, medical conditions, and prescriptions
  4. A letter of permission signed by the parent indicating you are allowed to travel with the child including the parent’s contact information
  5. A backup contact person in case you cannot contact the parents
  6. A limited power of attorney (more on this later)
Note: these items are also necessary for your own kids if they’re traveling with their aunts and uncles or their grandparents.

2. Travel Insurance plans only protect family members

Travel insurance plans only cover immediate family members, so it’s likely that the other child will have to have their own plan instead of being on the same plan as your own.

That means you’ll have to coordinate with the other child’s parents to get the proper information into the travel plan document and coordinate the purchase of that travel insurance plan so it’s purchased soon after your initial trip deposit in order to take advantage of travel insurance coverage that requires early purchase, including:

  • ‘Cancel for any reason’
  • Pre-existing medical conditions
  • Financial default
  • Hurricane protection

It will be important that you and the other child’s parent coordinate the coverage to ensure that it matches your own. For example, you don’t want to have a situation where your family has protection for travel delays caused by hurricanes, but the other kid does not. You could be facing unexpected and expensive financial losses for just one person in your group.

3. Liability, liability, liability

Until a child becomes a legal adult, their decision-making power is vested in their parents. When you take another person’s child on vacation with you, you are putting yourself in a situation where you could be held liable for your actions, or the actions of others. When a child travels away from their parents, it’s necessary to give another person the legal ability to act on the child’s behalf in the absence of the child’s parents.

For example, if a medical emergency occurs while traveling, and the parent of the child cannot be contacted, is the non parent allowed to authorize medical treatment for the child? If the medical treatment is given improperly or their condition gets worse, that situation could give rise to your own liability because you authorized the treatment.

It’s important to recognize that most hospitals and doctors will not treat a child beyond essential life-threatening measures without the written consent from the child’s parents – thus, a limited power of attorney can be a valuable tool to prevent liability from occurring.

Of course, accidents and injuries may be the most frightening concern, but those aren’t the only things that could go wrong on a vacation. Just as with your own children, your child’s friend could be kidnapped or get lost. They could break the law and be arrested.

There are a number of good reasons to take your child’s friend on vacation, but it’s important to take the necessary precautions to be sure you can protect that child as well as protecting yourself from liability.

Filed Under: Learning

4 Things a Traveler Should Know About Changing their Insurance Policy

November 12, 2012 By Damian Tysdal

Things a Traveler Should Know About Changing their Insurance PolicySo, what do you do if you’ve purchased your travel insurance policy and something about your trip changes?

It happens to lots of travelers, but it’s important to remember that you can make changes to your policy as long as they are made before you start the trip.

The most common changes made to travel insurance plans are:

  • Changing the departure and return dates
  • Increasing or decreasing the trip costs
  • Adding additional members to the policy
  • Adding additional coverages to the policy

In all cases, a call to the travel insurance provider is all that’s required to make such changes – be sure to have your policy number and the necessary changes on hand to make that process easier.

1. Some trip changes require a policy update

Why would you need to change to make changes to your travel insurance policy? Well, we’ll offer a few common examples:

  • You get a call from the cruise company offering you a great incentive to pay a little more and get an upgrade on your cabin. You decide to surprise your wife and buy the upgrade. Three months later, however, you have to cancel your trip because of a family illness, and you make a claim on your travel insurance policy. Without changing your travel insurance plan, you would only have access to the original amount you insured.
  • You and your wife are taking the kids to Cozumel and shortly before leaving, you find a super-saver fare and ask your parents to come along too. When you arrive, however, your father is very ill and rushed to a local hospital. If you didn’t update your travel insurance plan to include your parents – or have them purchase a separate plan – you won’t have coverage for his international travel medical bills or an emergency evacuation to receive medical treatment back in the States.
  • You’re doing further research on your all-inclusive resort trip and realize that it’s been a long time since you’ve been SCUBA diving. You decide to add a few afternoon SCUBA dives to your list of activities. If you don’t remember to check the policy and be sure adventure activities like SCUBA diving are covered, you will have no travel medical coverage for accidents that occur on your trip.

Travel insurance companies know that your trip will often evolve up until the time you leave. It’s important to keep them informed of the changes that affect the coverage in your policy to ensure that you avoid the common ‘loopholes’ that catch some travelers off guard.

2. Your premium may change a little – up or down

It might, depending on the changes you’re making. If you are increasing the trip costs or lengthening the trip dates, you may have to pay a slightly increase in the premium, but as we noted above – that small extra amount could save you a lot more should you have to cancel.

If the changes result in a lower premium, a refund will be issued.

Additional travelers can be added to some policies, but travel insurance providers typically require that travelers covered by the same travel insurance policy be related or reside at the same address.

3. The rules are slightly different with group plans

If the travel insurance policy is a group plan, most travel insurance providers require that all members of the group be covered for the plan to be in effect. That means each person in the group taking the same trip has to be listed and covered by the plan. If someone is left off the plan, the entire group’s coverage could be invalidated.

If, before departure, one or more people in the group can’t make it, call the travel insurance provider and make the necessary changes to the group travel insurance policy to make sure that the coverage you have on everyone else is valid and in effect when you need it.

4. Make your travel insurance plan changes early

In all cases you should make your travel insurance plan changes as soon as humanly possible. Every travel insurance policy comes with a free review period in which the insured traveler can read the policy, understand the exclusions, and make changes to the policy or cancel the plan for a refund (minus a small fee).

Of course, it’s best to get the trip details right when you’re first generating a quote and making your purchase, but we’re all human and mistakes and misunderstandings happen. But, you can’t make changes after you depart for your trip.

The key thing to remember is that a travel insurance policy is a legal agreement between you and the insurance provider. You agree to pay a premium and give them accurate trip details and they agree to the terms of their coverage. If you provide them with inaccurate trip information, they have every right to deny your claim.

Filed Under: Learning

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About this website

My name is Damian, and I started this website in 2006 to help travelers understand travel insurance.

The site features company reviews, guides, articles, and many blog posts to help you better understand travel insurance and pick the right plan for your trip (assuming you actually need travel insurance).

I am also a licensed travel insurance agent, and you can get a quote and purchase through this site as well.

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